Security Best Practices

In light of the recent security breach of the LinkedIn website and passwords, NMGI would like remind clients to take every measure possible to ensure the safety of your information.

In case you are not sure where to start, we have listed some  best practices to insure account security and privacy:

Changing Your Password:

  • Never change your password by following a link in an email that you did not request, since those links might be compromised and redirect you to the wrong place.
  • If you don’t remember your password, you can often get password help by clicking on the Forgot password link on the Sign in page of most websites.
  • In order for passwords to be effective, you should aim to update your online account passwords every few months or at least once a quarter.

Creating a Strong Password:

  • Use encrypted password management software to keep track of all of your passwords.
  • Variety – Don’t use the same password on all the sites you visit.
  • Don’t use a word from the dictionary.
  • Length – Select strong passwords that can’t easily be guessed with 10 or more characters.
  • Think of a meaningful phrase, song or quote and turn it into a complex password using the first letter of each word.
  • Complexity – Randomly add capital letters, punctuation or symbols.
  • Substitute numbers for letters that look similar (for example, substitute “0″ for “o” or “3″ for “E”.
  • Never give your password to others or write it down.

A few other account security and privacy best practices to keep in mind are:

  • Sign out of your account after you use a publicly shared computer.
  • Keep your antivirus software up to date.
  • Don’t put your email address, address or phone number on public profiles.
  • Only connect to people you know and trust.
  • Report any privacy issues to Customer Service.

*Modified from LinkedIn.com

Share

Controlling Social Media in the Business Environment

Social_media_icons

Everywhere you turn, you hear something about “Follow us on Twitter,” or “Like my Facebook Page.” Social media is a communications platform that is here to stay, and if you’re like many business owners, you’re wondering “what does this mean for me and my business? How do I use it in my business without it becoming a distraction?”

Social media should be a part of your business’s marketing plan, and controlling employees’ usage on these sites will help keep them productive instead of allowing them to use company time for personal interaction.

But now that businesses are effectively using social media as a marketing and communications tool, the question becomes whether to allow employees to use social media while at work or on work equipment.

Social media can be a distraction and it poses IT security risks. These sites are known to bring viruses and malware into organizations, so if you decide to allow employees to use social media for business or personal reasons, there are options to mitigate the risks.

One step is to craft and distribute an Acceptable Use Policy to all employees. This policy should clearly define:

  • Where employees can and cannot go online

  • What types of files employees can and cannot download to your network or upload onto social media sites

  • When and to what extent they are allowed to use the Internet for personal matters

  • Which types of activities are strictly forbidden

  • What the consequences are of violating these policies

  • Another step would be to make sure you put the appropriate controls on your employees’ computers.

It’s nearly impossible to police every activity your employees do online, but installing a Web filter is an easy way to control who can access social media sites and other websites that are not related to business. Web filters also block Internet applications that you don’t want your employees using at work and offer additional protection against malware and viruses.

These controls can be as loose or tight as you want them. You can offer access to specific employees and can even determine what time they are allowed to access these sites. For example, you could decide that your staff is allowed to access Facebook only from noon to 1 p.m. during their lunch period. Or you can decide that just your marketing staff can access it all day, every day. It’s a flexible system, so it’s really up to you to decide.

Additionally, web filters offer Internet usage reporting, which will give you a high-level look at your bandwidth consumption, how much time your employees are spending on non-business related Web activities, what sites they are visiting, as well as your exposure to viruses.

When dealing with potential security threats, it is always best to address the situation before something bad happens.

Your IT administrator, or outsourced IT department, can easily set up any of these systems, which will help secure your business from social media-related viruses and problems.

Share