How to Use Field Codes in Microsoft Word 2010

Field codes are one of Microsoft Word’s key elements, frequently used by many users. If you have ever inserted a date or a page number to a document, you have used a field code. Despite their heavy use, many people are unaware of how they actually work.

What is a Field Code?

A field code is “smart” text – when used, they can update when needed. There are hundreds of various codes for various purposes, one of the most common being the code for the current date – 29at24-Ti1824 Pictu十一24. Any time the field updates, the information within the field updates.

What Do They Do?

Field codes enable you to:

  • Build a document automatically in response to information provided by the user.
  • Insert information about the document into the document itself.
  • Perform calculations.
  • Produce complex numbering systems that go beyond the capabilities of the Bullets and Numbering dialog.

How Do I Insert a Field?

There are two ways to insert a field code. The first way is, if you know the syntax, to pressCTRL+F9 and enter the code for the function you wish to perform. The other, and simpler, way is to:

  1. Click on the Insert tab.
  2. Within the Text section, click Quick Parts.

  1. Select Field from the drop-down menu.
  2. From the Field window, select your desired field on the left under Please choose a field. You can modify its display on the right under Field properties.

  1. Click OK.

Voila! You have successfully inserted a field!

Common Field Codes

Common field codes that are most useful include:

  • Author (the author of the current document)
  • AutoNum (automatic numbering format, e.g. for numbered lists)
  • Date (the current date)
  • Page (automatic page numbers)