Field codes are one of Microsoft Word’s key elements, frequently used by many users. If you have ever inserted a date or a page number to a document, you have used a field code. Despite their heavy use, many people are unaware of how they actually work.
What is a Field Code?
A field code is “smart” text – when used, they can update when needed. There are hundreds of various codes for various purposes, one of the most common being the code for the current date – 29at24-Ti1824 Pictu十一24. Any time the field updates, the information within the field updates.
What Do They Do?
Field codes enable you to:
- Build a document automatically in response to information provided by the user.
- Insert information about the document into the document itself.
- Perform calculations.
- Produce complex numbering systems that go beyond the capabilities of the Bullets and Numbering dialog.
How Do I Insert a Field?
There are two ways to insert a field code. The first way is, if you know the syntax, to pressCTRL+F9 and enter the code for the function you wish to perform. The other, and simpler, way is to:
- Select Field from the drop-down menu.
- From the Field window, select your desired field on the left under Please choose a field. You can modify its display on the right under Field properties.
- Click OK.
Voila! You have successfully inserted a field!
Common Field Codes
Common field codes that are most useful include:
- Author (the author of the current document)
- AutoNum (automatic numbering format, e.g. for numbered lists)
- Date (the current date)
- Page (automatic page numbers)